The controller responsible for the processing of personal data in connection with this website is:

This website is privately operated. The website operator determines the purposes and means of the processing of personal data carried out through this website.

For questions concerning data protection or the exercise of your rights under the GDPR, please contact the controller using the email address above.

This website provides information about retriever competitions and related activities, in particular the European Retriever Championship (ERC), the International Working Test (IWT) and their predecessor events.

The website provides information about current and past events and maintains a historical archive containing competition results, photographs and information relating to these events.

The website operator is responsible for personal data processed directly through this website, including data submitted through website forms and the publication of competition results, photographs and other event-related information.

Local event organisers are independently responsible for personal data that they process for their own event organisation, registration and administration.

This website is hosted in Germany by:

When this website is accessed, technical connection data are automatically processed by the hosting provider in order to provide the website and ensure the security and stability of the hosting infrastructure.

These data may include in particular:

The purpose of this processing is the secure and technically reliable provision of the website and the detection of technical problems, attacks and attempted misuse.

The legal basis is Article 6(1)(f) GDPR. The legitimate interest is the secure, stable and technically reliable operation of the website.

According to the hosting provider, regular web server log files are deleted no later than seven days after collection. Longer storage may occur in individual cases where this is necessary to investigate an attack, security incident or misuse.

This website is operated using the WordPress content management system.

The plugins Contact Form 7 and Flamingo are used to provide and manage forms on the website.

No web analytics, advertising, behavioural tracking or social-media tracking services are intentionally integrated into the website.

No externally hosted content is intentionally embedded that automatically transmits visitor data to third-party providers merely by visiting a page.

WordPress and installed plugins may process technical information where this is necessary for website functionality, administration and security.

No profiling of website visitors is carried out.

Forms on this website are provided using Contact Form 7.

When you submit a form, the personal data entered into that form are processed.

Depending on the respective form, these data may include:

In addition, technical submission information including the IP address, date and time of submission may be processed and stored.

Form submissions are stored in the WordPress database using the Flamingo plugin. The database is hosted on the website server operated by ALL-INKL.COM in Germany.

Depending on the purpose of the respective form, a notification or copy of the submitted information may also be sent by email to the webmaster or to the respective local event organiser responsible for handling the submission.

The webmaster email account webmaster@retrieverchampionship.eu is hosted by ALL-INKL.COM in Germany.

Local event organisers may use their own email providers. These may include providers such as Gmail. Where a submission is sent to an external email provider, that provider may process the information contained in the email in accordance with its own data protection arrangements.

The purposes of processing are, depending on the respective form:

The legal basis is Article 6(1)(f) GDPR where processing is necessary for the legitimate interest in operating the website, handling enquiries and organising communications relating to the events presented on the website.

Where processing is necessary in connection with participation in an event or for steps taken at the request of a participant before entering into an agreement, Article 6(1)(b) GDPR may apply.

Form data are not used for advertising, behavioural profiling or unrelated marketing purposes.

Form submissions stored through Flamingo are retained only for as long as necessary for the purpose for which they were submitted.

Where a submission relates to the organisation of an event, personal data that are no longer required are deleted no later than 30 days after the end of the respective event, unless continued retention is required by law or necessary for the establishment, exercise or defence of legal claims.

General enquiries that are not related to an event are deleted once the matter has been conclusively dealt with and continued storage is no longer necessary, subject to any applicable legal retention requirements.

The following email addresses may be published on this website for direct contact:

and, where appropriate, contact addresses of local event organisers.

The website itself does not automatically transmit website visitor data to Gmail merely because a Gmail address is displayed.

If you independently choose to send an email to vivijs@gmail.com, the contents of that email are processed using Gmail.

Emails sent to webmaster@retrieverchampionship.eu are processed through the email infrastructure hosted by ALL-INKL.COM in Germany.

Where an event organiser provides a separate email address, the organiser and its respective email provider process emails sent to that address.

The purpose of processing is to receive, handle and respond to the respective communication.

Depending on the nature of the communication, the legal basis is Article 6(1)(f) GDPR or, where communication concerns participation in an event or another contractual or pre-contractual relationship, Article 6(1)(b) GDPR.

Email correspondence is retained only for as long as necessary to deal with the respective matter, unless longer retention is required by law or necessary for the establishment, exercise or defence of legal claims.

This website does not intentionally use cookies for advertising, behavioural tracking or web analytics.

WordPress or installed plugins may use technically necessary cookies where required for website functionality, administration or security.

Such cookies are not used to create advertising profiles or track visitors across different websites.

If services requiring consent are introduced in the future, the website and this Privacy Notice will be adapted accordingly.

Registration and administration of individual competitions may be handled by the respective local event organisers.

Depending on the event, registration data may include:

The respective local organiser processes these data for the purpose of organising, administering and conducting the event.

Where processing is necessary for participation in the event, the legal basis is generally Article 6(1)(b) GDPR.

Where additional processing is necessary for legitimate organisational purposes, processing may be based on Article 6(1)(f) GDPR, subject to the required balancing of interests.

Access to registration data is restricted to persons who require the relevant information for the organisation and administration of the event.

Registration and internal organisational participant data held by the local organiser are deleted no later than 30 days after the end of the event, unless particular information must be retained for a longer period because of a legal obligation or for the establishment, exercise or defence of legal claims.

This deletion period does not apply to official competition results that form part of the permanent historical archive described below.

The respective local organiser is responsible for providing any additional privacy information required in connection with its own registration and event administration.

This website maintains a historical archive of ERC, IWT and related retriever competitions.

Personal data contained in the archive are generally obtained from the respective local event organiser, official competition records, official result lists or other official event documentation.

The information published may include:

The purpose of publishing this information is:

The legal basis is Article 6(1)(f) GDPR.

The legitimate interests are the transparent documentation of competitive sporting events, preservation of the sporting history of the competitions and provision of an accurate historical record.

Participation in an organised competitive sporting event normally involves the reasonable expectation that the participant’s name, dog, affiliation and sporting result may form part of the official competition record and be published.

The public archive does not intentionally include participant postal addresses, private telephone numbers, email addresses or other contact information that is not relevant to documenting the sporting event.

The result archives are publicly accessible on the internet. Published information may therefore also be indexed and displayed by internet search engines.

Competition and event information forming part of the historical archive is retained indefinitely for archival and historical documentation purposes.

The 30-day deletion period applying to internal registration and organisational data does not apply to these published historical records.

If archived information is factually incorrect, you may request its correction.

Because publication is based on Article 6(1)(f) GDPR, you also have the right under Article 21 GDPR to object to the processing on grounds relating to your particular situation.

If an objection is made, the circumstances of the individual case will be reviewed.

Where there are no compelling legitimate grounds for continuing the processing that override your interests, rights and freedoms, the relevant personal information will be removed, restricted or anonymised as appropriate.

Requests concerning archived information may be sent to:

Photographs taken during events may be published on this website for the purpose of reporting on and documenting competitions and related activities.

This may include:

Where appropriate, the legal basis for publication is Article 6(1)(f) GDPR.

The legitimate interests are reporting on the events, documenting sporting activities and maintaining a historical record of the competitions.

When photographs are selected and published, the interests, rights and reasonable expectations of identifiable persons are taken into account.

Photographs that unreasonably interfere with a person’s privacy will not intentionally be published.

Where a photograph focuses specifically on an identifiable individual, in particular a posed portrait or a photograph intended for a purpose extending beyond ordinary event reporting, consent may be obtained where appropriate or required.

The publication of photographs may also be subject to applicable national laws concerning image and personality rights in the country concerned.

Where processing of a photograph is based on Article 6(1)(f) GDPR, a person shown in the photograph has the right under Article 21 GDPR to object to the processing on grounds relating to their particular situation.

Following an objection, the circumstances will be reviewed.

Where there are no compelling legitimate grounds for continuing the processing that override the interests, rights and freedoms of the person concerned, the photograph will no longer be processed and, where applicable, will be removed from the website.

Requests concerning photographs may be sent to:

Photographs published on this website are used with the permission of the respective photographer or other rights holder.

Where appropriate, the photographer is credited on the relevant event page or with the respective photograph.

This website contains links to websites operated by local event organisers, associations, social-media providers and other third parties.

Following such a link takes you away from this website.

The website operator does not determine the processing of personal data carried out independently by those external websites. The privacy information and terms of the respective external provider apply after you follow an external link.

A normal external link does not by itself transmit personal data to the linked provider before the link is activated.

Depending on the respective processing activity, personal data may be disclosed to or accessible by:

Personal data are not sold to third parties.

Personal data are not disclosed to third parties for advertising or behavioural marketing purposes.

The website and its WordPress database, including submissions stored through Flamingo, are hosted in Germany.

The webmaster email account is also hosted by ALL-INKL.COM in Germany.

No analytics, advertising or social-media services that intentionally transfer website visitor data outside the European Economic Area are integrated into the website.

However, form notifications or direct email communications may in individual cases be sent to an email address operated by a provider that processes data outside the European Economic Area, for example where a local organiser uses Gmail.

In such cases, the respective email provider is responsible for implementing the safeguards required by applicable European data protection law for international data transfers.

No automated decision-making within the meaning of Article 22 GDPR takes place through this website.

No profiling of website visitors is carried out.

Subject to the requirements and limitations of applicable law, you have the right to:

Where processing is based on your consent, you may withdraw your consent at any time with effect for the future.

Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.

To exercise your rights in relation to processing carried out through this website, please contact:

Where personal data are processed independently by a local event organiser, requests concerning that organiser’s processing should be addressed directly to the respective organiser.

You have the right to lodge a complaint with a competent data protection supervisory authority if you believe that the processing of your personal data infringes applicable data protection law.

The supervisory authority responsible for the controller in Belgium is:

You may also lodge a complaint with another competent supervisory authority, in particular the supervisory authority of your habitual residence, your place of work or the place of the alleged infringement.

This Privacy Notice may be amended where necessary, in particular if the technical functions of the website, the services used or the processing of personal data change.

The current version published on this website applies.