Information obligation when collecting personal data according to Art. 13 GDPR

Responsible:
Pieter Vivijs
vivijs@gmail.com

Webmaster:
Axel Schäfer

Photos:
Axel Schäfer. Used by permission.

Contact person for data protection:
If you have any questions about data protection, we are available at vivijs@gmail.com

Log files
When you visit our website, log files are set and remain stored for 30 days.

Photos
Photos of our events are published on our website for the purpose of external presentation.

The legal basis for the publication of photos on our website is the legitimate interest of our association described below in accordance with Article 6 paragraph 1 sentence 1 f) GDPR:

     • Photos based on our legitimate interest in providing information about club activities,

     • Photos related to what happened at the event due to our legitimate interest in reporting on what happened,

     • Photos of the audience that attended the event or photos where the individuals only appear as ancillary due to our legitimate interest in reporting on the event and its success.

You have the option of objecting to the use of such a photo in which you can be seen in accordance with Article 21 Paragraph 1 GDPR. We will check whether there are compelling legitimate reasons for processing that outweigh your interests, rights and freedoms. If not, the corresponding photo will be deleted.

Data processing
Transmitted data will only be processed by the respective functionaries of our association for the fulfillment of the task assigned to them.

In detail this means: If the organising committee need member data in order to carry out their tasks, they may access all member data required for this. This includes in particular registration data for events such as ERC and IWT.

The purpose of processing member data is to pursue the association’s purpose and administration. Legal basis is the association membership (Article 6 Paragraph 1 b) GDPR).

Data subject rights
If we process your personal data, you have the following data subject rights:

     • a right to information about the processed data and a copy,

     • a right to rectification if we are processing incorrect data about you,

     • a right to erasure, unless there are still exceptions why we are still storing the data, for example retention requirements or limitation periods

     • a right to restriction of processing,

     • a right to revoke consent to data processing at any time,

     • a right to object to processing in the public or legitimate interest,

     • a right to data portability,

     • a right to lodge a complaint with a data protection supervisory authority if you find that we are not processing your data properly. In this case, contact your responsible data protection authority.

Storage duration
The transmitted data will be deleted after each event.